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Your Presentation Schedule

Find your presentation(s) in the DESD/RRSD 2021 program. Search the Program by your name or the title of your summary or panel. Make sure there are no overlaps with any other obligations, including any Winter Meeting or AccApp sessions. If you have any overlapping sessions, contact the Program Specialist (epsr@ans.org or 708-579-8253).

Registration

All summary presenters and panelists need to be registered for the meeting. For questions about registration, contact registrar@ans.org.

Preparing for Your Presentation

Permission/Copyright Notice: By uploading presentation file(s), presenters give ANS permission to host and use the file(s) for the purpose of hosting DESD/RRSD 2021. Microsoft PowerPoint or Adobe Acrobat (PDF) presentation files will not be made available to attendees. Only limited users (i.e., sessions chairs and organizers, ANS staff, and meeting administrators) will have direct access to these files for the sole purpose of displaying/broadcasting the presentations for the meeting. Presentations should not have copyrighted material included because the sessions will be recorded and viewable by meeting attendees at any time.

All abstract presentations are scheduled for 15 minutes, with 5 additional minutes for Q & A.

Register for the meeting and then log in to access the meeting platform’s administrative features. Click "Manage Your Papers” from the left-hand navigation bar. Here you will see all papers for which you are listed as a primary or presenting author. If you do not have "Manage Your Papers" access after registering and logging in, please contact epsr@ans.org or 708-579-8253 immediately.

The meeting’s PowerPoint template is provided on the meetings home page or here.

Download our zoom training schedule. (You must be a registered attendee to view this link).

Day of Your Presentation

You are responsible for presenting your summary at the scheduled time. If you cannot present your summary, a qualified and knowledgeable substitute should be selected by you to present the summary at the scheduled time. Failure to do so without proper cause and notification may result in your summary being withdrawn from the meeting proceedings and restrictions of future presentations. Before the meeting, inform the ANS Program Specialist and/or the meeting chairs of any changes in the status of your presentation.

Proceedings

Copyright Notice: ANS will publish all accepted summaries in the meeting proceedings. The summary submitted for the DESD/RRSD proceedings becomes the property of ANS and is subject to copyright and should not be shared without written permission from ANS. Under no circumstances should your summary be published in any other publication or any other ANS-sponsored meeting publication before presentation at DESD/RRSD 2021. Full papers (based on summaries) may be published elsewhere. However, under no circumstances should a full paper be published in any other publication before presentation at the ANS meeting. It is your responsibility to protect classified, export-controlled, or proprietary information.

A page charge is assessed for each summary published in the proceedings of the meeting. An invoice will be emailed to you.

Do not send or upload corrections to accepted summaries without first contacting the Program Specialist at epsr@ans.org or 708-579-8253 for approval. Only essential corrections will be permitted.

Other Questions?

Please check our Frequently Asked Questions (FAQ) page

Contact meetings@ans.org if you still have questions.

Additional Information for In-Person Presenters

Additional Information for Virtual Presenters

Additional Information for Panelists

Additional Information for In-Person Presenters

Preparing for Your Presentation

Using “Manage Your Papers” and then “Attachments/Add a New Attachment,” you may upload your PowerPoint presentation (.ppt or .pdf) to the platform as a backup in case there are issues on the day of the presentation. To add your presentation, click “Add a New Attachment,” select the attachment type, add a document name, upload the file, and click “Add New Attachment."

Day of Your Presentation

On the day of your session, report to your Session Chair in the room assigned for your session (as listed on the ANS Winter Meeting Platform) 15 minutes before the start of the session. Bring your presentation (on a USB drive) to be loaded to the session room laptop. If you have not already done so, please provide the Chair with a brief biography.

Please limit your presentation to the time indicated on the ANS Winter Meeting Platform. This time includes a five-minute discussion period following the formal presentation of your paper.

Do not ask the Session Chair to reschedule your paper within the session. Many attendees schedule their attendance at various sessions in accordance with the times listed on the ANS Winter Meeting Platform.

Technical session rooms will have the following equipment:

• Laptop computer
• LCD projector, screen, and laser pointer (LCD projectors will be able to project a resolution of 1024X576)
• Wireless handheld mic at podium
• VGA cable

Additional Information for Virtual Presenters

Preparing for Your Presentation

Using “Manage Your Papers” and then “Attachments/Add a New Attachment,” upload your PowerPoint presentation (.ppt or .pdf) to the platform as a backup in case there are issues sharing your screen during your presentation. To add your presentation, click “Add a New Attachment,” select the attachment type, add a document name, upload the file, and click “Add New Attachment."

ANS will offer Zoom training; see above for link for schedule. All training sessions are open to all participants; you do not need to sign up in advance.

On the day of your session, login to your session via the red Join as a Presenter button assigned for your session (as listed on the ANS Winter Meeting Platform) 15 minutes before the start of the session. See screen shot below for an example of the login button. Be prepared to test your microphone and camera. You will be sharing your screen with your presentation. Please make sure your Session Chair has your biography ahead of time.

Virtual Panel Speaker Instructions

On the day of your session, login to your session via the red Join as a Panelist button assigned for your session (as listed on the ANS Winter Meeting) 15 minutes before the start of the session. See screen shot above for an example of the login button. Be prepared to test your microphone and camera. You will NOT have access to screen sharing. If you have any slides, please ensure your Session Chair has your slides ahead of time. Also provide your biography ahead of time.