Frequently Asked Questions (FAQ)

What is ANS’s ethics policy?

Please review the ANS Code of Ethics and Respectful Behavior Policy.

How do I register for the meeting?

Go to the meeting you are attending and select Registration Fees or on main meeting homepage select the Register button. If you need further assistance contact registrar@ans.org

I am presenting in a session, do I need to register?

Yes, all attendees need to register to gain access to the platform and access to the technical session links. Contact registrar@ans.org with any registration questions.

Can we receive professional development hours?

Contact meetings@ans.org to confirm.

Are there copyright concerns for hosting our presentations on the meeting platform?

By uploading your presentation file(s), the author gives ANS permission to host and use the file(s) for the purpose of hosting this Meeting. Microsoft PowerPoint or Adobe Acrobat (PDF) presentation files will not be made available to attendees; only limited users (session chairs, organizers, ANS staff, and meeting admins) will have direct access to these files for the sole purpose of displaying/broadcasting the presentations for the meeting. Presentations should not have copyrighted material included, because the sessions will be recorded and viewable by meeting attendees at any time. The summary submitted for Transactions of the American Nuclear Society are subject to copyright and should not be shared without written permission from ANS and the author

Is there a time limit to my presentation?

Most presentations are allowed 15 minutes with 5 minutes for Q&A. Please contact your chair ahead of time for specifics on your session.

Is there a presentation template?

Yes, the PowerPoint Template is available on the Resources page of the meeting at which you will be presenting. Any questions, contact meetings@ans.org

Can I add my Itinerary to the calendar app on my phone, tablet or computer?

Yes. Clicking the “Subscribe to Your Itinerary Calendar” button should allow you to subscribe automatically using the default calendar app for the device. For example, on a Mac or iPhone, it will add it to the Calendar app. On an Android device, it will default to the Google Calendar. In Windows, it will most likely default to Outlook.

To add a feed to a particular application manually, you’ll first want to right-click the “Subscribe to Your Itinerary Calendar” button and select “Copy Link Address.” Then, you can follow the steps below:

Outlook:

Go to: https://outlook.office.com/calendar/addcalendar
Click “Subscribe from web”
Paste the URL that was copied above (and select a name and color)
The calendar feed should now appear in the Calendar screen in Outlook (though you may need to select the radio button next to it to enable the events)

Gmail/Google Calendar:

Go to: https://calendar.google.com/calendar/
Click the plus next to “Other calendars” and select “From URL”
Paste the URL that was copied above and select “Add Calendar”
Click the left arrow next to Settings in the top-right corner to exit Settings and return to the calendar
If you’d like to change the name or color, you can click the dots next to the calendar in the left menu and adjust its “Settings”

MacOS Calendar:

Go to File > New Calendar Subscription and paste the URL that was copied above
Adjust the name, color, etc., as needed, and I would recommend using “Every hour” for the auto-refresh

I just have a question. Who can help me?

Please email meetings@ans.org.

Virtual Meeting FAQ

How do I see if I am logged in to the meeting?: Make sure your name appears in the upper right-hand corner of the website. If not, you will need to click SIGN IN and proceed to the meeting homepage. If you are registered, you will see a Registered blue button. If not, you will need to register for the meeting by clicking the blue Register button. If you have any questions, contact registrar@ans.org.
Will the sessions be live or prerecorded?: The sessions will all take place live, but if a presenter cannot make their designated time, you may see part of a session prerecorded.
Will there be a way to submit questions or comments after the session is over?: There will be a comments section on each session page of the meeting platform.
Will the sessions be recorded?: Yes, please note all sessions will be recorded and made available shortly after on the ANS site. Please contact meetings@ans.org if recording the session may cause any issues.
Will the recordings be available after the session?: Yes, registrants will have access to all sessions. Please give ANS 24 hours after completion of session to post the recordings to the platform.
How to visit the exhibit hall?: Go to the meeting homepage and click “Exhibitors” in the left-hand bar.
How do I use the chat room and meeting support chat?: Go to the meeting homepage and click on Chat Room in the left-hand bar. To talk to other meeting attendees currently in the Lounge, click on “Access the Lounge.” To talk with ANS meeting support, click on “Meeting Support.”
How do I add items to my itinerary?: Go to the meeting homepage and click “Your Itinerary” under your name in the left-hand bar. Click on Technical Sessions, Plenary Sessions, Committee Meetings, etc. then click the circle of the session you would like to participate in and a check mark will appear. To add your itinerary to your personal calendar, go back to your itinerary and click the “Subscribe to Your Itinerary Calendar” button located in the upper right-hand side of the page.
How do I add myself to the attendee directory?: Go to the meeting homepage and click “Attendee Directory” in the left-hand bar. If you would like your name in the directory, select “complete your profile” at the top of the page. Fill out your information and make sure to select “Include my profile…” and check the information you would like to show.
What file formats can I upload to the platform?: We are allowing PDF, PPT, MP4, and links to external (e.g. YouTube, Vimeo) videos (for prerecorded videos).
How do I add my presentation and/or paper?: Go to the meeting homepage and click on “Manage your Papers” in the left-hand bar. To add your presentation, click “Add a New Attachment,” select the attachment type, add a document name, upload the file and click “Add New Attachment."
How do I manage my session? (Session Chairs Only): Go to the meeting homepage and click “Manage Your Sessions” under your name in the left-hand bar. Click on the session you would like to edit and select the information you would like to change by clicking on the pencil. To add a new attachment, click “Add a New Attachment,” select the attachment type, add a document name, upload the file and click “Add New Attachment.”
I’ve seen cool backgrounds for Zoom. Does ANS have one?: Yes! Please visit the Resources page on the meeting you are attending to download and for instructions.
Who do I contact with any questions about the platform or live sessions?: Please contact meetings@ans.org and they will direct your question to the appropriate staff.

Last modified February 3, 2021, 2:10pm CST