Presenter Resources

Your Presentation Schedule

Find your presentation(s) in the NPIC&HMIT 2021 program. If you have already registered for the meeting, you can quickly find your presentation(s) with the “Your Itinerary” link in the left-hand navigation bar. Make sure there are no overlaps with any other obligations you may have, including any at the Annual Meeting. If you notice you are scheduled for multiple sessions at the same time, contact the Technical Program Chair and Program Specialist (epsr@ans.org or 708-579-8253) right away.

Registration

To enter the meeting platform in preparation for your presentation and on the day of your presentation, you will need to be registered for NPIC&HMIT 2021. If you have questions about registration, please contact the ANS Registrar at registrar@ans.org.

Preparing for Your Presentation

Permission/Copyright Notice: By uploading presentation file(s), presenters give ANS permission to host and use the file(s) for the purpose of hosting NPIC&HMIT 2021. Microsoft PowerPoint or Adobe Acrobat (PDF) presentation files will not be made available to attendees. Only limited users (i.e., sessions chairs and organizers, ANS staff, and meeting administrators) will have direct access to these files for the sole purpose of displaying/broadcasting the presentations for the meeting. Presentations should not have copyrighted material included because the sessions will be recorded and viewable by meeting attendees at any time.

Your presentation will be 15 minutes, with 5 additional minutes for Q & A.

Before and during your presentation, you will use the meeting platform. You must be registered for the meeting and logged in to access the platform’s administrative features and the meeting itself. For access to administrative features, click "Manage Your Papers” from the left-hand navigation bar to see all papers for which you are listed as a primary or presenting author. If you do not have "Manage Your Papers" access after registering and logging in, please let us know immediately.

Using “Manage Your Papers” and then “Add a New Attachment,” you must upload your PowerPoint presentation (.ppt or .pdf) to the platform as a backup in case there are issues sharing your screen during your presentation. Please use the PowerPoint template, provided in “Files” below.

If you live in a country outside of North and South America, you may elect to record a presentation (e.g., PowerPoint slides accompanied by audio) ahead of time, and the Session Chair will play the recording during the session. If you elect to pre-record, we request that you deliver your presentation no later than 3 days before your session. Tell the Technical Program Chair and the Program Specialist that you have uploaded the presentation so that your presentation can be tested ahead of time and your Session Chair informed that the recording is available.

All sessions will be recorded and posted to the meeting platform, so please plan your presentation accordingly.

ANS will offer Zoom training. You do not need to sign up for a training time because all training is on a drop-in basis. Training times (all stated in Central time) and the Zoom link for training are available here . You must be registered for the meeting to be able to access the schedule of training times.

Zoom Training Schedule

^{You must be registered for the meeting to be able to access the schedule.}

Day of Your Presentation

You are responsible for presenting your paper at the meeting's technical sessions. If, for good reason, you cannot present your paper, a qualified and knowledgeable substitute should be selected by you to present the paper at the scheduled time. Failure to do so without proper cause and notification may result in your paper being withdrawn from the TRANSACTIONS and restrictions of future presentations. Before the meeting, inform the ANS Program Specialist of any changes in the status of your presentation. Be sure to report any changes during the meeting (e.g., because of illness) to the Program Specialist or to the Technical Program Chair before the conclusion of the meeting.

Each session will have an ANS Staff Producer. The Staff Producer will start the session approximately 20 minutes before the designated start time; please join early to test the Zoom platform and discuss any last-minute changes with your Session Chair. You will join your session by clicking the link to your session in the meeting platform (see sample screenshot below).

Transactions

Copyright Notice: If you haven’t already, complete and return the NPIC&HMIT 2021 copyright form, found in Files below. Return the form via e-mail to epsr@ans.org. Before returning the form, use the following naming convention to label the form: XXXXX_last name of primary author; XXXXX is your Paper ID, which can be found in Manage Your Papers in the meeting platform, in the EPSR, and in correspondence you have received from the EPSR related to NPIC&HMIT 2021.

Do not send or upload corrections to accepted summaries without first contacting the Program Specialist at epsr@ans.org or 708-579-8253 for approval. Only essential corrections will be permitted.

Other Questions?

Please check our FAQ page here. Contact meetings@ans.org if you still have questions.